Advancing the Value of Ethnography

Advancing the Value of Ethnography

Privacy Policy, Terms & Conditions

Overview

  • EPIC collects only the minimum amount of data necessary to enable you to use this site. With your further consent, EPIC collects and uses data that you provide to communicate with you and give you access to content, events, and resources.
  • We prioritize your privacy and never sell or trade your data. We share data only when necessary and with your consent to provide services you sign up for.
  • We do not publish advertisements. EPIC does not make paid product or service endoresements; however, we do highlight our conference sponsors and give these organizations opportunities to communicate about their work and offerings. Sponsored content is always clearly labeled as such.

EPIC complies with the General Data Protection Regulation. We recognize the following rights of every individual interacting with our organization:

  • The right to be forgotten.
  • The right to object.
  • The right to rectification.
  • The right to portability.

EPIC offers no guarantees about the content, reliability, or security of this site, which you use at your own risk.

If you have any questions, feedback, or difficulty accessing or managing your data, please contact us: info@epicpeople.org

When We Collect Data, What We Do with It, and Why

When You Create an Account on Epicpeople.org

Your password is stored on epicpeople.org, a WordPress site. Passwords are hashed and cannot be accessed by website administrators or EPIC staff. Your first and last name, username, email, and any profile data you share with us when creating an account and/or purchasing an EPIC membership will be stored on epicpeople.org and in Salesforce (privacy information here), a CRM platform we use to help manage your account and our organizational data.

If you opt in to our email communications, we will use MailChimp (legal policies here) to process your data for the purpose of sending you email. To ensure receipt of our emails, please add info@epicpeople.org to your contacts.

When You Become an EPIC Member

When you purchase an EPIC membership, your payment is processed by Stripe (privacy policy here). Your billing and credit card details are collected and processed by Stripe and are never processed or stored by EPIC. Through Stripe, EPIC staff may access limited information such as your billing address, payment dates and amounts, and last 4 digits of your credit card, but not your credit card number.

 

When You Register for an EPIC Event

Annual Conference

  • Data collection & processing: EPIC uses RegFox (privacy policy here) for conference registration. Your payment is processed by Webconnex Payments (privacy policy here). Your billing and credit card details are collected and processed by Webconnex Payments and are never processed or stored by EPIC. Through Webconnex Payments, EPIC staff may access limited information such as your billing address, payment dates and amounts, and last 4 digits of your credit card, but not your credit card number. The credit card provided may be used to refund or update your registration at your request.
  • Additional data sharing: The first and last name, role/job title, and organization provided as part of registration will be printed on your conference badge. This badge data will be shared with other conference attendees. We will share your badge data and email address, also provided as part of registration, with conference staff and volunteers when it is essential for your participation in the conference programming for which you have registered (e.g., so the leader of a workshop in which you are participating can send you information and materials about the session).
  • Audio/video recording: Conference presentations are recorded on video, and members of the audience may occasionally be captured in this footage. Presenters sign separate media agreements to authorize this recording. Access to these videos is available in our library. If you have concerns about being captured in these videos, please contact us: conference@epicpeople.org
  • Digital platforms: EPIC will use Epicpeople.org, Zoom (privacy practices here), and/or Vimeo (privacy policy here) to deliver virtual conference programming. If EPIC uses other digital platforms to host aspects of the event or event communications, privacy policies of and regarding these platforms will be shared with attendees prior to the event.

Courses

  • Data collection & processing: EPIC uses RegFox (privacy policy here) for course registration. Your payment is processed by Webconnex Payments (privacy policy here) or Stripe (privacy policy here). Your billing and credit card details are collected and processed by Webconnex Payments or Stripe and are never processed or stored by EPIC. Through Webconnex Payments or Stripe, EPIC staff may access limited information such as your billing address, payment dates and amounts, and last 4 digits of your credit card, but not your credit card number. The credit card provided may be used to refund or update your registration at your request. EPIC also uses some or all of the following third-party platforms to deliver courses:
  • Additional data sharing: During course registration, you will have the opportunity to share information with the course instructors and other course participants.
  • Audio/video recording: Live course sessions hosted on Zoom are recorded, uploaded to EPIC’s Vimeo account, and shared with course participants only, for a limited period of time, in a private, password-protected portfolio. If you have concerns about being captured on video, please contact us so we can ensure that we protect your privacy: courses@epicpeople.org

Other EPIC Events

  • Data collection & processing: EPIC may use Epicpeople.org, RegFox (privacy policy here), and/or Zoom (privacy practices here) for registration and hosting of EPIC events. You may be asked to log in to your EPIC account and/or provide your first and last name and email address in order to complete registration and so that EPIC can provide you with event updates and access to the event. If applicable, payments or donations associated with event registrations will be processed by Webconnex Payments (privacy policy here) or Stripe (privacy policy here). Your billing and credit card details are collected and processed by Webconnex Payments or Stripe and are never processed or stored by EPIC. Through Webconnex Payments or Stripe, EPIC staff may access limited information such as your billing address, payment dates and amounts, and last 4 digits of your credit card, but not your credit card number.
  • Additional data sharing: When registering for events, you may have the opportunity to provide additional information such as your role/job title, organization, etc. For some events, we may share your first and last name, role/job title, organization, and other information provided, but not your email address, with hosts and/or presenters.
  • Audio/video recording: Some events may be recorded on video using Zoom, and attendees may occasionally be captured in this footage. Access to some videos may be available in our library. If you have concerns about being captured in these videos, please contact us: info@epicpeople.org

Managing Your Data

If you have any difficulty accessing, changing, or removing your data, contact us: info@epicpeople.org

Your Account and Profile Data

You can change and update your account and profile data, including recurring payment information, on Epicpeople.org at any time by logging in and clicking My Account in the top right corner of the screen.

Email Subscriptions

You can opt out of receiving email subscriptions at any time by clicking the unsubscribe link at the bottom of the email.

Data Processing Partners

Contact info@epicpeole.org to request your data stored in our accounts on third party platforms. We cannot access accounts that you may have created on these platforms. Please keep in mind that if you delete or remove essential information from these accounts, you may be removed from an event, program, or service you have registered for, including non-EPIC events, programs, or services that may be connected to your account.

Site Content

Conference Proceedings & Perspectives Articles

Depending on the year and context of publication, copyright to articles originally published in Ethnographic Praxis in Industry Conference Proceedings is held by the author(s), EPIC, and/or The American Anthropological Association. Copyright to perspectives articles is held by the authors. Individuals may freely download and share these articles for personal and professional purposes, including for use in courses, trainings, etc., in their original format and with full citation, but may not republish. For details and permission requests, contact us: info@epicpeople.org. Conference authors and presenters sign specific agreements concerning written and multimedia material. If you are an author/presenter, contact us for more information: conference@epicpeople.org.

All Other Content

Unless otherwise specified, you retain all ownership rights to other content you publish on epicpeople.org and community.epicpeople.org, such as comments, job board listings, and business directory profiles. Except for its ownership of the collection of all content, EPIC does not claim ownership of any content you publish on epicpeople.org or community.epicpeople.org. By publishing content on epicpeople.org or community.epicpeople.org you grant EPIC, including and without limitation EPIC’s co-branded, content, and syndication partners, a continuing and perpetual worldwide, royalty-free, non-exclusive, and irrevocable license to reproduce, modify, distribute, transmit, publicly perform, and publicly display the content for purposes including:

  • Displaying, distributing, promoting, and generally operating epicpeople.org or community.epicpeople.org.
  • Promoting and marketing EPIC’s products, programs, and services and those of EPIC’s partners and affiliates.
  • Promoting and marketing products, programs, and services related to your content.
  • Creating, promoting, and marketing new EPIC products, programs, and services, or licensing others to do so.

Information Retained

Some content posted to public areas of epicpeople.org or community.epicpeople.org may be retained and displayed indefinitely. Deleting specific information in your EPIC profile, or deleting your account entirely, will completely remove it from epicpeople.org and community.epicpeople.org. When your account is shut down or your membership terminated, EPIC may retain a copy of your information (including browser information) for archival purposes. Archival copies are maintained solely so that we may recover content and restore accounts in case of errors or system failure per legal requirements. Search engines can and do index our pages. We cannot remove posts from people’s private email inboxes or from public search indexes.

Accessibility

We are continually upgrading our resources and events to be more accessible. Please read more here. If any information, resources, or events are not accessible for you, please contact us so we can find solutions: info@epicpeople.org.

Etiquette

Profanity & Harassment

We expect professional courtesy from everyone who engages with our site and community platform. Please refrain from using profanity. Our administrators do not tolerate any sort of harassment of members. Flaming, name-calling, insults, taunts, or other behaviors that inhibit the free expression of thought on epicpeople.org or community.epicpeople.org are cause for the offending user being removed from the organization.

Plurality of Voices

This website and community platform exist so members of the ethnographic community can easily communicate with one another. Excessive posting by any one subscriber tends to inhibit others’ participation in the discussion, and it becomes difficult to maintain a plurality of voices. If an individual subscriber consistently makes excessive comments, the administrator will warn that subscriber. If this pattern of behavior continues, the list administrator may remove that subscriber and/or subscriber’s comments.

Staying on Topic

EPIC sponsors this website and community platform to provide a forum for the discussion of ethnographic praxis issues, best practices, and methods among practitioners, teachers, and students of ethnographic research and others who are interested in ethnographic theory and practice. All posting and comments on this website and community platform must relate to ethnographic praxis. While discussions may encompass subjects from a range of research, business, design, computer science, and many other fields as they relate to ethnographic theory and practice, please keep the primary focus of your topics of discussion on ethnographic praxis.

Advertisements for Products or Services

Products, programs, and services may be discussed, recommended, or evaluated in a substantive manner. Advertisements or promotions without a sufficient, substantive contribution, or that are overly promotional in tone, may be removed at the discretion of the administrators.

Site Security

Epicpeople.org uses DreamPress managed WordPress hosting, powered by DreamHost and has implemented security best practices on our web properties including, but not limited to:

  • Passwords are hashed in WordPress and on the web server.
  • The website uses an SSL certificate from Let’s Encrypt to ensure a secure connection.
  • Credit card details are not transferred by or stored on the server.
  • WordPress and all theme and plugin security patches are applied, ensuring the most up-to-date platform at all times.

Legal Disclaimer

The information on this website and our community platform is provided by EPIC as a service to its subscribers and the public. It is provided on an “as is” basis and all statements and representations (other than fraudulent misrepresentation), warranties, terms, and limitations, including any implied by statute, consumer law or otherwise, are hereby excluded to the maximum extent permissible by law. We are not obliged to update this website or our community platform, but we may do so from time to time and we reserve the right to modify, restrict access to, or close this website or our community platform at any time.